June 28, 2017

Program Assistant

Job Description:

EcoHealth Alliance is seeking a Program Assistant to support our Global Behavioral Risk Surveillance team. The Program Assistant will report to and provide all necessary administrative support to the Senior Behavioral Risk Surveillance Coordinator and Behavioral Risk Surveillance Team. This position is ideal for a recent college graduate with an interest in predicting and preventing emerging infectious disease pandemics and who wants to work at an exciting NGO with international public health research programs.

 

PRIMARY RESPONSIBILITIES:

+ Assist the Senior Behavioral Risk Surveillance Coordinator and Behavioral Risk Surveillance Team in the management of an international research network aimed at identifying behavioral risk factors that can lead to zoonotic disease emergence. 

+ Work closely with team leadership to support program development and operations, especially in the set-up of domestic and international meetings, booking of travel including ensuring visa compliance and travel approval for a diverse team of international collaborators; fiscal management; and monitoring of communications, contracts, MOUs, receipts, and other project related tasks. 

+ Liaise and collaborate with EcoHealth Alliance research teams, administrative, development, and program staff, partners, and associates. 

Draft required project reports for funders and text for project materials relevant to scientists and policy makers.

Responsible for minute taking and drafting agendas for project related meetings. 

File and review coded credit card reports, time sheets, and other reports. 

+ Provide support to program staff with writing and editing of subcontracts and follow-up with subcontractors for invoicing, payments, receipts, and accounting reports. 

+ Work with team leadership, finance department, and grants and contracts team to coordinate, review, and approve all project related expenses and reporting. 

Proactively track deadlines and administrative targets with program coordinators, finance, and collaborators in accordance with EcoHealth Alliance policies. 

 

REQUIRED QUALIFICATIONS: 

+ Bachelor's degree in public health, epidemiology, social science or related fields. 

Experience with managing government funded projects or program administration at non-profit, research, or academic institutions. 

Ability to work independently and efficiently on time-sensitive tasks. 

Excellent organizational, communication, and writing skills. 

Experience with financial accountability and fiscal management. 

Keen sense of team spirit and strong interpersonal skills including ability to work effectively and communicate with a diverse team of international collaborators. 

Familiarity with Microsoft Office on Mac and PC Operating Systems. 

Fluency in spoken and written English. 

 

DESIRED QUALIFICATIONS: 

Experience in public health, epidemiology, field research, or analytical research on zoonotic diseases. 

Ability to read, write, and speak a second language. 

 

The position is based at EcoHealth Alliance’s headquarters in New York City. EcoHealth Alliance is an equal opportunity employer offering a competitive salary and a comprehensive benefit package including health, dental, and vision coverage, and a 403(b) pension plan. For further information about EcoHealth Alliance, please visit our website: www.ecohealthalliance.org

How to Apply:

Send an email with a single attachment labeled with your first and last name only (“first last.pdf”) in PDF format containing with (a) a cover letter, (b) CV, and (c) three references to jobs@ecohealthalliance.org with “Program Assistant, Global Behavioral Risk Surveillance” in the subject line. Emails without the subject line or with multiple attachments will not be received. No formal text is required within the body of your email, since emails will not be evaluated. All inquires will receive an automatic response confirming receipt. Applicants will be evaluated and only appropriate candidates will be contacted.

Thank you for your interest in EcoHealth Alliance!